The 6 Best Contract Management Automation Apps
Contracts. Thanks to automation apps, they're now easy.
Creating and managing contracts is pretty much a must in the business process, but let’s face it, most of us don’t enjoy doing them. Tedious, wordy, pedantic and an overall time sucker, creating contracts yourself leaves you drained and your contract prone to human error.
But fun fact: productivity increases when businesses adopt contract management automation software. For example, FineMark Bank was spending 4 to 5 hours preparing contracts manually - switching to DocuSign cut this to just 30 minutes.
So, if you’re still doing your contracts yourself, it’s time to ask yourself why.
There are lots of options to choose from, and we’re here to help. Here are the top 6 best contract management automation apps.
PandaDoc is the most popular document automation solution in G2 as of 2021. It’s affordable, stacked with features, and fully ESIGN and UETA compliant. Used by over 40,000 customers worldwide, PandaDoc offers a 14 day free trial and unlimited documents and eSignatures.
14 day free trial
Unlimited documents and users
24/7 support on pro plans
Content libraries are only available on paid plans
Limited integrations for free plans
Some features incur extra costs
PandaDoc has a mobile app which is great for creating, signing and managing contracts on the go. Core tools include:
Template gallery with WYSIWYG editor
Content library (only for paid plans)
In-built payment processing
The custom templates are excellent here, and the drag and drop editor is partly why it’s overtaken other options.
On top of this, workflow integrations are simple - PandaDoc even supports some 15 customer relationship management (CRM) programmes.
Plans are offered on a monthly basis or annually. The main packages are as follows:
eSign: Legally binding signatures and document uploading.
Essentials: As of 2022, $19 per month per user. Comes with all templates, the editor, pricing tables, and reporting/analysis
Business: $49 per month per user. Comes with all CRM integrations, content library, advanced automation and customisable branding.
Enterprise: Bespoke solutions for enterprise level businesses.
DocuSign is a longstanding contract management system and a budget friendly one at that!
Fully compliant for use in the UK, the company has been operating since 2003 and is one of the most recognised players in the game.
30-day free trial with no card needed
Flexible automation and workflow management
Excellent 24/7 support
Full enterprise solutions require a quote
DocuSign originally started as a simple eSignature company and quickly became a household name. It developed into fully fledged contract lifecycle management relatively recently.
While simple to use, DocuSign is a little fiddly to set up, but it does suit contract heavy applications. It can be used in the browser, and there’s a mobile app too.
Top features include:
Payment collection features
Real time notifications
Custom reusable templates
DocuSign has superb automation and integration features. In fact, it has some 350 integrations with everything from CRMs like Hubspot and Pipedrive to Microsoft, Google, Salesforce, Zapier and more.
The company offers bespoke plans for different industries, like public sector and non profit, healthcare, property, etc. Basic plans as of 2022 are:
Personal: A single user plan costs just $10 for 5 contracts a month, designed for sole traders and small business owners.
Standard: $25 per month per user for up to five users. Adds branding, which is great for a price point this low.
Business Pro: $40 per month per user. Adds payment collection features and bulk send.
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Concord is a fully fledged contract lifecycle management suite with tons of enterprise level features for contract heavy workflows.
The template builder and editor are first rate, and all packages offer unlimited eSignatures and documents.
Unlimited documents and eSignatures
Bulk send features for all plans
14 day trial with no card required
Integration can be complex
Templates don’t suit all industries
Incomplete refund policy
Despite being a relatively new player, Concord has risen to become one of the most reliable CLMs around and has captured a big portion of the market. For large businesses, it’s very tough to beat as it handles ultra contract heavy industries better than most.
It’s easy to set up and onboarding is excellent. The Concord dashboard keeps things intuitive and makes basic integrations simple.
Top features include:
Robust eSignature facilities
Sophisticated optical character recognition (OCR) search
Excellent WYSIWYG editor
Concord’s flexibility is super impressive for businesses that need advanced integration. It’s secure and uses cutting edge encryption for all data, which is good for sensitive workloads.
Concord’s advanced audit trails are useful for businesses with advanced compliance responsibilities.
As of 2022, Concord’s packages are as follows:
Standard: Unlimited documents and unlimited e-signatures with three useful templates
Pro: $47 per month with API and integrations
Enterprise: Custom features for advanced business use cases
Agiloft is a customisable contract lifecycle management suite with code free, extensible workflows. It’s scalable and perfect for businesses requiring a level of customisation not offered by other providers.
Scalable custom contract solutions
99.9% uptime service level agreement (SLA)
Not designed for small teams
Won’t get the most out of it unless you have a contract-heavy business
Agiloft has been around since the 90s and has developed into the most customisable CLM around.
For businesses that need extensible solutions that go beyond templates and editors, Agiloft is tough to beat. Advanced audit trails suit businesses with complex regulatory responsibilities.
Mentoring and training
Class leading support
Industry specific features
Unparalleled audit trails
The extensible code-free functionality of Agiloft is its headline feature. It’s expertly designed for complex industries such as healthcare, governmental, legal, procurement and financial services. Many users won’t get to the bottom of what Agiloft offers.
There are no subscription based options for Agiloft, all quotes are provided on an on demand basis.
UK based Juro is a streamlined CLM designed for operations in the UK. It suits specific industries and business operations such as HR, legal, sales and finance.
Designed for a primarily UK business audience
End to end contract management
Excellent template builder
Not as customisable as some
Only essential integrations
Quotes on demand only
Juro is modern, swish and comes with integrations for key tools such as HubSpot, Salesforce, Slack and Zapier. An open API provides custom integration and automation options.
The no code contract editor is great and comes with lots of templates suitable for UK audiences. Overall, Jura is a clean, modern CLM suitable for most generic and industry specific uses.
Juro is split into Lite, Team and Scale tiers, all of which require custom quotes.
Gatekeeper is a powerful CLM that extends features into other areas, such as risk management. It has different login portals for employees and vendors, which enables businesses to network their contracts via the platform.
Cloud based CLM
Only suitable for complex workloads
Tough to get to the bottom of all features
Potential data overload
Gatekeeper’s unique feature is handling both sides of the contract process with its vendor portal. This makes contractual changes and negotiations easy. Moreover, for compliance control, its auditable data trail is comprehensive.
Gatekeeper features include:
AI driven cloud-based contract management
Unlimited users and signatures
Advanced automation tools
There’s no doubt that Gatekeeper is an advanced CLM suitable for enterprises. The pricing system is indicative of that, with options varying from $995 per month to over $4,285 per month.
What is contract lifecycle management (CLM)?
Since the late 90s, electronic contract signing has become increasingly popular - and necessary - to support efficient business. Contracts vary from simple NDAs to advanced contracts for regulated industries.
Some common components of the contract lifecycle include:
Audit trails for compliance
Contract lifecycle management features
CLM software typically contains the same core features, such as:
Audit trails: Many regulated industries require contractual auditing. As such, software contains data logs to ensure all changes and modifications are tracked.
Alerts: CLMs use notifications and alerts to keep everyone updated.
Automated approval process: Contracts need to be approved by those with authorisation control. Approval workflows save time.
Content repository: Essentially a database for contracts and all related documents.
Editors with custom or smart fields: CLMs contain editors with WYSIWYG editors that enable users to create contracts with little manual work.
eSignatures: Most CLMs contain built in eSignature facilities.
Track Changes: Parties can edit contracts in real time using track changes.
Some CLMs are more streamlined, offering great functionality for creating and exchanging various business contracts. Others are much more customisable; they cater to multinational businesses that operate in/with various complex regulated industries, like healthcare, pharma and financial services.
Summary: The 6 best contract management automation apps
Contract management software saves time and, by proxy, money. You can unlock efficiency savings by speeding up contractual processes and ending paperwork.
Choosing a contract management app depends on your needs. For example, if you need a straightforward solution for exchanging contracts with a small number of regular customers or clients, your needs differ from maintaining complex contractual workflows that cover multiple industries and jurisdictions.
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